Recruitment
Find Who’s Still Looking Before a Recruiter Calls.Automated candidate screening calls that refresh your database by keypad.
Candidate databases go stale fast: many of the names took a job months ago and nobody asked. This flow asks one question, captures an availability date, updates tags and lists, honors opt-outs on the spot, and puts active candidates straight through to their recruiter.
- Still looking, or not
- Opt-outs honored on the call
- Hot candidates to their recruiter
How a call moves through it
- Candidate matchedTo the role they registered for
- Reason for the callNamed, specific and short
- Still looking?Yes, not now, or remove me
- Record updatedTags, lists and availability
- Hot ones put throughTo their own recruiter
Recruiters Re-Check Lists Instead of Placing.
Recruiters spend a large share of their week re-qualifying a list instead of placing from it. The question is always the same and the answer is often no. Meanwhile the candidates who are actively looking move fastest, and every delay in reaching them costs placements.
Recruiters start the day with people who said yes this week, not months ago.
Someone who asks to come off the list comes off it during the call, not when a note gets actioned.
Anyone actively looking is put through to their own recruiter while they’re still on the line.
Nine Steps from Stale List to Warm Candidate.
Each step names the node it uses, so you can rebuild this flow in the call flow builder and change what you need.
Match the Candidate Record
If Existing LeadSo the call can mention the role they registered for, instead of starting from nothing.
Say Why You’re Calling
Playback AudioNamed, specific and short. A vague recruitment call gets hung up on within seconds.
Ask the Only Question That Matters
Route to IVRStill looking, not right now, or take me off the list. All three are useful; the third is the one most systems never record properly.
Take an Availability Date
Capture DigitsOn the still-looking path, the candidate keys in four digits for the date they’re free. Recruiters see a date, not a note to chase.
Tag by the Answer
Manage TagsActively looking, passive or opted out. Every later search runs on that tag.
Move Them Between Lists
Manage ListOff the calling list if they asked, onto the active list if they’re looking. The call that found out fixes the list.
Send the Right Follow-Up
Add to Email SequencesRoles for active candidates and a check-in months later for passive ones, chosen by the path they took.
Put Hot Candidates Straight Through
Route to UserAnyone actively looking reaches their own recruiter while still on the phone, the moment that most reliably converts.
Honor Removal Requests at Once
Add to Caller FilterSomeone who asks to come off the list is added to your caller filter during the call.
What the Flow Remembers, and What to Watch For.
Variables the Flow Carries
Saved during the call and usable by every later step, including spoken messages and requests to your own systems.
AVAILABLE_FROM- The availability date the candidate keys in
CANDIDATE_STATUS- The path they chose, used for tags and follow-ups
What to Watch Out for
- Keep the opening under ten seconds and name the role. Recruitment calls have the least patient audience of all.
- Don’t send the hot path to a queue. The value is reaching a specific recruiter while the candidate is still on the line.
Questions About This Flow, Answered.
What are automated candidate screening calls?
Calls that check whether candidates in your database are still looking, without a recruiter dialing each one. Candidates answer by key press, and the flow updates their record, lists and follow-ups.
Can candidates opt out during the call?
Yes. The opt-out choice tags them, takes them off the calling list and adds their number to a caller filter while they’re still on the line.
How do active candidates reach a recruiter?
The still-looking path rings the candidate’s own recruiter on all their devices. If the recruiter doesn’t answer, the flow can send the call to voicemail or another route you choose.
Can the flow capture when a candidate is available?
Yes. Candidates key in four digits for their availability date, so recruiters see a date instead of a note to chase.
Can I send different emails depending on the answer?
Yes. Each path adds the candidate to its own email sequence: new roles for active candidates, a check-in later for passive ones.
Is this an AI phone screen?
No. This flow uses key presses, not conversation. For spoken screening, a call flow can hand the caller to an AI voice agent instead.
Is this a call flow template I can change?
It’s a worked example. Every step names the node it uses, so you can rebuild it in the call flow builder and change the prompts, branches and lookups to fit. The builder also has ready-made starts, such as an auto attendant.
Can I build this call flow on the free trial?
Yes. Call flows come with every seat, and the 14-day free trial needs no credit card. Draw the flow, walk a test call through it, then publish it to your number.
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14-day free trial
Spend Recruiter Time on People Who Said Yes.
Build the screening call on your own numbers, walk a test call through each answer, and publish. Free for 14 days, no credit card.
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