Email Signatures
Nobody retypes their sign-off. It is held once per mailbox and goes on the way out, so the last line of every message is the one your name is supposed to sit on. Replies skip it, forwards do not.
Where the sign-off is attached
appended- send path, immediatethe branch is reached
- names no parentcontinue
- auto_append is onappend
Hi Dana,
Numbers attached. Happy to walk through them Thursday if that helps.
Best,
Product figures from the platform’s own defaults - not customer averages
How it works.
It belongs to the mailbox, not to you
The sign-off hangs off the connected account and goes when that goes. Disconnecting destroys the block rather than parking it, and connecting the same provider again writes over whatever is there, which is how an old sign-off ends up going out under a new address.
A reply skips it, a forward does not
A reply already carries a sign-off in the quoted copy underneath, so it is left alone. A forward names nothing it is answering, so it counts as a fresh message and picks the block up.
Attached at send, not shown while writing
The block goes under the body on its way out, so the editor stays showing only the words you actually wrote.
Off is a switch, not a deletion
Turning the appending off leaves the block where it is, so a sign-off can sit out a campaign and come back without anybody rewriting it.
Two moments in every message.
Every message passes through the same seven. Email Signatures is the lit ones, and everything either side of it is a different page in this category.
- 01Connect
the account it syncs with
- 02Compose
writing it, and from what
- 03Send
leaving now, or on a schedule
- 04Arrive
landing, and what it lands as
- 05Attach
pinning it to the right record
- 06Book
the meeting that comes of it
- 07Govern
who may use what, and see what
The specifics.
8 facts- One per
- Connected mailbox. There is no second one to choose between at send time
- Size
- A hundred thousand characters of HTML
- Lands on
- New messages and forwards sent from the composer, separated from the body by two line breaks
- Skipped on
- Replies and replies to everybody, where a quoted copy below already carries one
- Never lands on
- A cadence send or a workflow send, which carry the wording their own template holds. A signature belongs to mail a person composed
- Edited at
- The mail signatures page under your profile, not inside the composer
- Ownership
- Only on a mailbox you connected, and someone else's comes back refused. Disconnecting takes the block with it, so keep a copy elsewhere if it took a while to write
- If the lookup fails
- The message still goes out without it, and the failure is logged rather than shown to you
What this sits beside.
Mail and diary are one surface with several parts. These are the ones a person passes through in the same minute.
More in Email & Calendar
12 capabilitiesWebmail, four mailbox connections, tracking, calendar and meetings.
The thread and the lead it belongs to are one screen apart, not one tab apart. Snooze, send later, and a reading pane that runs nothing the sender wrote.
Book a slot while the customer is still on the line and the invitation is in their inbox before you say goodbye. What they change comes back when you sync.
Mail is here without anybody pressing refresh or forwarding anything, filed against the lead holding the address. Google knocks the moment something changes.
The mailbox stays connected, and a message somebody moved is not sitting here twice. Outlook and Microsoft 365 over Graph, picking up only what changed.
A Microsoft mailbox brings its diary and address book with it, and whether it sits in Microsoft 365 or on a server in your building is worked out for you.
Regulated copy stays with the people allowed to send it. Filing a template into a group is what shares it, so there is no second step for anybody to forget.
What does not count is the useful part: a rep opening their own message, a crawler, the same person twice in five minutes. A figure a supervisor can act on.
A meeting agreed on a call is never lost because somebody else's service was slow. The booking is saved here first, then the room and the calendar entry.
Move the meeting an hour and the Zoom room moves with it, on the link guests already have. Delete the booking and the room goes too, with nobody chasing it.
The join link is made by the calendar itself, on the same save that books the meeting, so nobody hunts for it later. One Google account is the whole setup.
Pick Teams on a booking and the join link is written into the invitation guests receive, so nobody chases it in a follow-up. A room you own travels too.
Mail files itself against the lead, on a rule short enough to print: the addresses on the lead, matched exactly. No domain guessing, and nothing to dispute.
The rest of the platform.
Five more categories, all on the same record and the same bill. Each card names three of its capabilities, so you can tell from here whether it is worth opening.
Email & Calendar
See email signatures on your own floor.
Thirty minutes, your numbers and your data. We will set email signatures up live and you can decide from the thing itself rather than from this page.
14-day trial · no card · migration included