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Adoptiv

Voicemail Boxes

A mailbox is where a call goes when nobody is going to answer it. The organization has one, so do teams, roles and each person, and every one of them decides separately who is allowed to listen to what is in it.

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Voicemail boxes

3 of 6 can listen
Who can hear it
The team, and the person who manages it. Nobody was granted this: they are on the team.
Priya Ramanon the team
Tom Alvarezteam manager
Nadia Okaforon the team
Ben Osei
Aisha Khan
Marcus Bell
Greetings
  • Mainsupport-main.wav
  • Busyorganization default
  • Unavailablesupport-away.wav
The message it kept
+44 161 850 4477
Queue: Support - EMEA, overflow
NewReadArchived
Up to 180 s on this box, set between 10 and 600
Playback follows the same list; downloading the file is the owner and an admin. A message moves between new, read and archived and stays there: there is no per-message delete and no retention sweep.
0
kinds of mailbox, from organization down to personal
0
greetings per box: main, busy and unavailable
0s
the longest a caller can talk before the box cuts them off

Product figures from the platform’s own defaults - not customer averages

The mechanism

How it works.

01

Four kinds of mailbox

Organization, team, role and personal. A personal box takes the user's own extension as its number, and team, role and shared boxes each draw from their own block, so the number tells you which kind you are looking at.

02

Who can listen is a list

A personal box is the owner's, and their team manager's. A team box opens to that team and its manager, a role box to whoever holds the role. A shared box is open to the whole tenant or to named users, teams and roles.

03

Three greetings, not one

Main, busy and unavailable are separate slots on every box, and a box that fills none of them falls back to the organization's own. A person changing their away message does not touch what the shared line says.

04

The message keeps its context

A message stores the call it came from and the queue or menu that sent it there, so who the caller was trying to reach is written on the message rather than inferred from the number they dialed.

Where it sits

Two moments in every call.

Every call passes through the same seven. Voicemail Boxes is the lit ones, and everything either side of it is a different page in this category.

  1. 01
    Number

    the line it arrives on or leaves from

  2. 02
    Route

    where the call is sent and to whom

  3. 03
    Dial

    placing it, and how many at once

  4. 04
    Connect

    the moment a person picks up

  5. 05
    Talk

    while the conversation is happening

  6. 06
    Wrap

    the code, the notes, the next step

  7. 07
    Record

    what is kept, and where it is kept

The specifics.

8 facts
Types
Organization, team, role and personal, each numbered from its own block
Access
Owner, team, role holders, named users, or everyone in the tenant. Set per box
Greetings
Three slots per box: main, busy and unavailable, with organization defaults behind
Length
Message length is a per-box setting, between 10 and 600 seconds
Transcription
Off until switched on for the tenant, then per message, automatic or on request
Notification
Email per box, or a digest carrying the transcript. No SMS, no desk-phone light
Playback
Listening follows the box's access list; downloading the file is owner and admin
States
New, read or archived. There is no automatic deletion and no retention sweep

More in Contact Center

20 capabilities

Flows, queues, oversight and compliance screening on lines we run ourselves.

Listen, Whisper & Barge

Coach a rep mid-call without the customer hearing it, then join outright if it turns. Moving between the three never drops the call or rings anyone again.

Predictive Dialer

Reps stop sitting through ring-outs. More lines open than you have people, paced off your live answer rate, and the abandonment cap you set is a ceiling.

Power & Preview Dialing

Hand the tempo to the rep on one campaign and take it back on the next. Preview waits for them to read the record; power opens lines the moment they are free.

Answering-Machine Detection

Reps stop greeting voicemail. The line is judged person or machine before a headset is involved, so what lands in one is somebody who said hello.

IVR & Auto-Attendant

Decide what callers hear in the first ten seconds, and where the ones who press nothing end up. Fifteen starting templates, built as a step in the flow.

Call Queues

A caller who waits past the limit does not fall off the end. Four separate exits are picked in advance, behind the welcome, hold music and announcements.

Ring Strategies

Stop the same two people carrying the floor. Six answers to who gets asked first, changed on the queue you already have rather than built again from scratch.

Skills-Based Routing

A caller reaches somebody who can actually help. Agents short of the skill a queue asks for never see the call, and a failover catches what nobody can take.

Queue Callbacks

A caller presses a digit, hangs up and keeps their place in line. Repeat requests merge, so nobody rings the same person twice about one problem.

VIP Priority Routing

Your best account stops waiting behind everybody else. Flag the lead and they skip the welcome and the cap, while aging keeps ordinary callers from starving.

Transfer & Three-Way

Nobody re-explains themselves to the next person. Send the call straight on, or speak privately first, or merge to three and walk out without ending it.

Call Recording

When a call is disputed, who said the line is read off its own channel rather than argued out of the wording. Both sides captured, merged into one file.

Dispositions & Wrap-Up

One code is the whole of a rep's paperwork. Twenty-six behaviors hang off it, so the task, the callback and the do-not-call mark happen on their own.

Smart Caller ID

A rep never has to choose which of your numbers to call from. Every one they may use is scored against the person being dialed, and they can still override.

Compliance Screening

The check runs before the number is dialed, not as a report on Monday. Federal DNC, known TCPA litigators and your own list, each block written down.

Phone Numbers

Buy the number and it already knows where to send its calls. Search live carrier inventory, filter by country or by the digits it ends with, then claim it.

Toll-Free Numbers

One number reaches a whole country and the caller pays nothing for it. Toll-free routes through the same flows and bills from the same wallet as local lines.

International Numbers

Selling into a country you have no office in still means a number that looks local. Four carrier providers, so a new market is a purchase, not a project.

Live Call Monitoring

Where a supervisor picks which call to join. Every conversation currently up, who is on it, the queue it came through and how long it has run, changing live.

SMS & Text Conversations

Text from the numbers you already call on. The thread sits beside the calls to that contact rather than in a second app nobody on the floor ever opens.

Contact Center

See voicemail boxes on your own floor.

Thirty minutes, your numbers and your data. We will set voicemail boxes up live and you can decide from the thing itself rather than from this page.

See pricing

14-day trial · no card · migration included